FAQ

FAQ

Why a Call?

The guiding principle “From the Community. For the community. With the community.” determines the work of Hochschulforum Digitalisierung (HFD). We do not deviate from this at University:Future Festival. The programme will primarily be based on submissions from our community.

In which languages can I submit?

You can submit your ideas in German or English. The session should be held in the same language as your submission.

Will submissions still be accepted after the deadline?

Unfortunately, we cannot consider submissions after the deadline.

The Call for Participation ends on 17 September 2021.

The EdTech:Call and the Creative:Call end on 29 September 2021

How is the programe of University:Future Festival put together?

The programme of University: Future Festival draws mainly from submissions from the community. The submissions are reviewed by a jury. Each session will be evaluated by a jury of experts consisting of team members of Hochschulforum and experts from the HFD community.

Who can participate in the Calls?

There are no restrictions for the Calls. Anyone can submit.

What are the timelines of the Calls process?

After the calls are completed, the jury will meet. In September/October we will then contact the selected session participants and make arrangements if necessary.

How long is a session (Call for Participation)?

A presentation session can last 30 or 5 minutes.

A workshop session can last 60 or 120 minutes.

What is a track and which tracks are there at the University:Future Festival?

Tracks are used to classify the wide range of events covered by the University:Future Festival programme. They focus on challenges to educational systems and the digital society. The tracks are:

  • Campus – the track on spaces, administration and participation
  • Data – the track on digital sovereignty, standards, data protection and law
  • Inclusivity – the track on diversity and accessibility
  • Lead – the track on strategy and leadership
  • Learn – the track on teaching and learning
  • AI – the track on Artificial Intelligence
  • Skills – the track on competences and qualification
  • Vision – the track on vision and sustainability

What formats are available (Call for Participation)?

Session formats range from 30-minute talks and discussions to 5-minute lightning talks. But alternative formats can also be submitted – e.g. a quiz show, a panel discussion or a digital safari. Be creative!

The Workshop sessions focuses on interactive formats. Participants should be actively involved, exchange ideas and work out solutions together or or have hands-on learning experiences. This can take place in the form of a workshop, a training session or a demo session.

Is there a quota for women?

Yes. 50 per cent of the speakers should be female. In 2020, we have achieved a women’s quota of well over 50 per cent without any interventions.

I want to submit a panel discussion: Do all speakers have to be confirmed?

No, we are aware that this may still change. However, all named speakers must be contacted and agree to be named.

What constitutes a good session?

Ideally, a strong title already arouses interest in the topic. The session should then go beyond a mere project presentation. Rather, process-oriented handouts, open discussions and unfinished collaborative formats are desirable.

How do I define the target group for my submission?

There is a choice between “All participants” and “Participants with previous knowledge”. The tags (see above) serve as a further indicator for the target group.

I have a product or service that is exciting for the audience. Can I submit a session proposal to promote my idea?

Yes, but your submission will probably not be successful. Sessions should always be learning experiences. In other words: Please do mention your products and projects – but focus on knowledge transfer. Example: “We have built a learning platform and had to solve difficult and unforeseen problems” is more interesting than “We have a new, great learning platform”.

Do I need an account to submit a proposal to CfP?

A submission is always linked to at least one speaker. An account is required to create a speaker profile. You can enter up to 5 co-speakers per session.

Please note that you can only enter the email addresses of your co-speakers. Your co-speakers must then create their own profile.

Step by step: How does the speaker registration work and how do I submit my idea to Session:Call?

  • Step 1: To submit a session click on Call
  • Step 2: On the overview page of the call you will find the button Submit your session in the lower right corner.
  • Step 3: Create an account in Sessionize. One account is sufficient to participate in the different calls.
  • Step 4: Fill in all the required fields of the form.
  • Step 5: Complete your submission by clicking on the +submit session button
  • Step 6: Your submission has now been automatically completed and will be considered by the jury in the selection process. You will be informed as soon as a decision has been made.

Will the information in the Call for Participation tool be made publicly visible?

The information will only be published once a contribution has been accepted. Of course, this only applies to information that is relevant for visitors. Contact information and other personal data will not be published.

I can upload videos in the Call for Participation (CfP) form. Why should I do this?

We want to put together a programme with a high level of content and which is entertaining. You can show your qualities as a speaker by using suitable videos.

Does the video have to refer to my submission?

No. You should freely consider which video represents you well.

Do I have to upload a video?

No. Only options specified as mandatory fields must be filled in.

How long may the description text of my submission be?

There is a short description with a maximum of 500 characters and a more detailed description with up to 2000 characters.

Can I submit several proposals to the CfP?

Several proposals can be submitted. However, our credo is: quality rather than quantity. However, additional participation in a discussion is also possible.  

Can I still edit my proposal in the Call form?

Yes, only after the end of the Call the submissions will be blocked and thus remain unalterable. We will contact you in case of possible ambiguities.

My session is not published. Did you get it?

If you log in to the Call tool and your session can be found, then we have received it. Before we publish a submission, we will contact you.

What happens if I cannot log in anymore?

Please check your login data (email and password) again and make sure you are logging in the correct domain. If the problem persists after several attempts, our team will help you: festival_team@hochschulforum.org

How do I get help with non-technical CfP questions?

Please address any questions that cannot be solved by this FAQ to: festival_team@hochschulforum.org

How do I find out whether my contribution has been accepted?

We will contact you as soon as the selection process of the programme jury is completed.

What technology and tools will be made available?

We are currently evaluating the platform and tools that we can offer for use. More information will be available soon. If you would like to use a specific method for your format, please indicate this in your submission. A note on the tool required for this would also be helpful.