FAQ

FAQ

Who can participate?

Everyone can submit! We will evaluate the submissions only by their content quality and whether they fit thematically with the thematic focus of the University:Future Festival. We especially want to address university members, students, companies, civil society and internationals.

What is the key to a good session?

Ideally, a concise and short title should spark interest in the topic. The session should go beyond a mere project presentation. Dare to be authentic, creative and opinionated!

In which languages can I submit?

You can submit your ideas in German or English. The session should be held in the same language as your submission. There is no translation.

Will submissions still be accepted after the deadline?

Unfortunately, we cannot consider submissions after the deadline. The Call for Participation ends on 31 January 2023.

How is the programme of University:Future Festival put together?

After the submission deadline, your proposal will be reviewed by a track jury. The track juries are made up of experts in the respective field, students as well as representatives of Hochschulforum, Stiftung Innovation in der Hochschullehre and stage partners. We make sure that your contribution is read and evaluated by at least three people. usually there are more.

In a second stage, the heads of the track juries meet and decide on the final programme. Jury members will be announced on this website before the end of the call. The preliminary program should be ready by the end of February 2023.

What formats are available (Call for Participation)?

The following formats are planned:

  • Talks: 30-minute inputs on a topic by one or more people. The focus should be on applicable knowledge.
  • Lightning Talks: 5-minute short inputs. Lightning Talks are one of the most popular formats with the audience.
  • Workshops: 60-120-minute interactive formats with limited numbers of participants (maximum 50 by default).
  • Micro-training: 60-minute learning sessions.

Do I have to be on site at the physical event if I am accepted?

No, virtual participation is actually the standard case. Especially the interactive formats (workshops, micro-trainings, etc.) will take place entirely digitally.

Can I hold my session from the venue if I am accepted?

The festival is “digital first” and this also applies to all programme contributions. Nevertheless, we can probably offer most interested speakers a quiet place for presentations. However, we can only confirm this once the programme has been fixed.

Workshops and micro-education sessions are generally to be held digitally.

Is there a quota for women?

Yes. 50 per cent of the speakers should be female. In the past, we have achieved women’s quotas of well over 50 per cent without any interventions.

Is there a student quota?

No. However, it is especially important to us to provide a stage for student voices. That’s why we are very much looking forward to your submissions!

I want to submit a panel discussion: Do all speakers have to be confirmed?

We only allocate 30-minute slots for discussions as standard. Therefore: Few speakers are better! You don’t have to have them all together yet. However, all named speakers must be contacted and agree to be named.

What are the topics at the University:Future Festival? And why do I have to choose?

The themes serve to structure the event program. You do not have any advantages or disadvantages due to the classification into a certain theme. You can check all the tracks here.

Tracks:

Spaces & Hybrid concepts

Learning & Skills

Empowerment & Sustainability

Openness & Vision

Strategies & Management

Exams & Legal

AI & Technology

Knowledge Transfer & Communities

I have a product or service that is exciting for the audience. Can I submit a session proposal to promote my idea?

Yes, but your submission will probably not be successful. Sessions should always be learning experiences. In other words: Please do mention your products and projects – but focus on knowledge transfer. Example: “We have built a learning platform and had to solve difficult and unforeseen problems” is more interesting than “We have a new, great learning platform”.

Do I need an account to submit a proposal to CfP?

A submission is always linked to at least one speaker. An account is required to create a speaker profile. You can enter up to 5 co-speakers per session.

Please note that you can only enter the email addresses of your co-speakers. Your co-speakers must then create their own profile.

I want to submit a session for another person. Is that possible?

No. For reasons of data protection, speakers must register themselves.

Step by step: How does the speaker registration work and how do I submit my idea to Session:Call?

  • Step 1: To submit a session click on Call
  • Step 2: On the overview page of the call you will find the button Submit your session in the lower right corner.
  • Step 3: Create an account in Sessionize. One account is sufficient to participate in the different calls.
  • Step 4: Fill in all the required fields of the form.
  • Step 5: Complete your submission by clicking on the +submit session button
  • Step 6: Your submission has now been automatically completed and will be considered by the jury in the selection process. You will be informed as soon as a decision has been made.

Will the information in the Call for Participation tool be made publicly visible?

The information will only be published once a contribution has been accepted. Of course, this only applies to information that is relevant for visitors. Contact information and other personal data will not be published.

How long may the description text of my submission be?

The description of your session must be between 200 and 2.000 characters. Your self-description as speaker can have a length of 100 to 800 characters.

Can I submit several proposals to the CfP?

Several proposals can be submitted. However, our credo is: quality above quantity.

Can I still edit my proposal in the Call form?

Yes, only after the end of the Call the submissions will be blocked and thus remain unalterable. We will contact you in case of possible ambiguities.

My session is not published. Did you get it?

If you log into the call tool and their session is discoverable, then we have received the session as well. Before we publish a submission, we will contact you.

What happens if I cannot log in anymore?

Please check your login data (email and password) again and make sure you are logging in the correct domain. If the problem persists after several attempts, our team will help you: festival_team@hochschulforum.org

How do I get help with non-technical CfP questions?

Please address any questions that cannot be solved by this FAQ to: festival_team@hochschulforum.org

How do I find out whether my contribution has been accepted?

We will contact you as soon as the selection process of the programme jury is completed. You can expect to be contacted in the second half of February 2023.

What technology and tools will be made available?

Simply put, our digital rooms will have similar features to Zoom. We will always provide a Miro board alongside this. If you need specific things, please contact us at festival_team@hochschulforum.org.

What is the difference between workshops and micro-trainings?

We are offering the micro-training format for the first time at University:Future Festival 2023. There is some proximity between the two formats. The following information should help to classify your submission correctly:

  • While workshops are usually designed to collectively work on a topic, micro-trainings always have a defined learning objective.
  • In workshops, the focus is on interaction. Providers of micro-trainings are free to determine the appropriate level of interactivity.
  • Workshops are always limited in the number of participants (50 as standard, lower numbers by arrangement). Micro-trainings are unlimited by default.